Job: Administrative Assistant II

This posting has expired and is no longer available.

Jobing Description



Location:Bremerton Hospital
Zip Code:98310
ID:1573
Department:Diabetic Teaching, 75301
Shift:Days
FTE:1.0
Shift Hours:Monday-Friday, 0800-1630
Job Type:Full-time
On-Call Required:No
Rotating Weekends:No
Rotating Holidays:No

Description

POSITION SUMMARY:

Under the direction of the department director/manager, this position schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.

  • Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or transcribes from voice recordings.

  • Composes and types routine correspondence.

  • Organizes and maintains file system, and files correspondence and other records.

  • Answers and screens manager's telephone calls, and arranges conference calls.

  • Coordinates manager's schedule and makes appointments, schedules meetings.

  • Greets scheduled visitors and conducts to appropriate area or person.

  • Arranges and coordinates travel schedules and reservations.

  • Conducts research, and compiles and types statistical reports.

  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

  • Makes copies of correspondence or other printed materials.

  • Prepares outgoing mail and correspondence, including e-mail and faxes.

  • Orders and maintains supplies, and arranges for equipment maintenance.

EDUCATION REQUIRED:

High School Diploma required. Associate Degree in business or related field preferred.

EXPERIENCE REQUIRED:

One year of experience as an Administrative Assistant, or similar role, required.



Additional Responsibilities:

  • Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times.
  • Adheres to and exhibits our service standards:
    • Care about me - We put the patient at the center of every decision we make and tailor the hospital experience to the patient's needs.
    • Keep me safe - We adhere to strict safety procedures, and seek new knowledge and experience in pursuit of continuous improvement.
    • Help me heal - We address our patients' physical, spiritual, and emotional needs with the most advanced medicine available and a warm, caring environment.
  • Maintains confidentiality and protects sensitive data at all times.
  • Adheres to organizational and department specific safety standards and guidelines.
  • Works collaboratively and supports efforts of team members.
  • Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community.

About Harrison Medical Center:

For more information about what it's like to be part of the Harrison team and live in the Kitsap area, please visit http://jobs.harrisonmedical.org/.

Harrison Medical Center is an Equal Opportunity Employer