Department:Orthopedics Service Line, 86411
Shift Hours:Monday - Thursday 0900 - 1500 and Friday 0900 - 1200
The Administrative Assistant is the confidential assistant to the Service Line Director, the Ortho Nursing Unit Manager and the Surgical Suite Supervisors and provides administrative, secretarial, and clerical support. The Administrative Assistant works under minimal supervision on projects involving independent judgment, initiative and tact; and exercises discretion and personal judgment in all assignments. The Administrative Assistant positively represents the Directors with all public interactions and reflects the hospital mission in all activities. Oversees small projects or phases of larger projects. The Administrative Assistant will attend service line related meetings with the Director to record progress or areas of concern discussed. This position deals with highly confidential and sensitive information and requires strong attention to detail in an autonomous work environment. The Administrative Assistant is responsible for establishing good working relationships with physicians, hospital leadership, appropriate community and industry professional groups, office managers, and a wide variety of both internal and external contacts.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Two year AA degree in business or related field preferred. Equivalent experience may substitute for educational background.
Three (3) years secretarial experience, preferably in a healthcare setting. Demonstrated experience in time management, oral and written communication and interpersonal skills.
KNOWLEDGE / SKILLS / ABILITIES:
Demonstrated skills in collaboration, teamwork and problem-solving to achieve goals. Demonstrated skills in verbal communication and listening. Demonstrated skills in providing excellent service to customers, including professional telephone skills and face to face interactions. Demonstrated skills in typing correspondence, minutes, agendas, and other related document preparation tasks incorporating proper use of the English language, including grammar, punctuation, and spelling. Basic knowledge of medical terminology. Demonstrated knowledge and competence with personal computer and Microsoft Office software applications. Demonstrated ability to work independently, accurately, and efficiently with strict attention to detail. Demonstrated ability to meet established timeframes and deadlines. Demonstrated ability to observe confidentiality standards.
ACCOUNTABILITIES AND ESSENTIAL JOB FUNCTIONS:
Collaborative team player who works closely with others in a team-oriented setting. Assists team to develop Annual Service Line Business Plan. Prepares public or professional presentations on programs or services as assigned. Manages records of service line meetings, schedules of meetings, and communication of critical issues. Provides support to department projects by tracking and entering project related data; supports department personnel on project related issues. Assists with gathering data and information. Assists with time card tracking for the nursing unit using the hospital payroll system. Must have regular, reliable, predictable attendance in performance of essential job functions.
During an emergency, disaster, or catastrophic event, which places life or property in jeopardy, may be assigned to any disaster service activity that promotes the protection of public health and safety. Assignment might require serving at a location, at times and/or under conditions that significantly differ from normal work assignments. As an employee of Harrison Medical Center, may be directed to perform a role other than their regular job by a superior or by law.