Job: Administrative Assistant Surgery, 1.0 FTE

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Jobing Description



Location:Bremerton Hospital
Zip Code:98310
ID:1217
Department:Surgery - Bremerton, 70201
Shift:Days
Shift Hours:07:00-15:30
Job Type:Full-time
On-Call Required:No
Rotating Weekends:No
Rotating Holidays:No

Description

POSITION SUMMARY:

Responsible for administrative support for the Director of Surgical Services.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION REQUIRED:

High School diploma or equivalent. Medical terminology.

EXPERIENCE REQUIRED:

One year administrative experience in medical or hospital setting. Advanced computer skills.

KNOWLEDGE / SKILLS / ABILITIES:

Demonstrated skills in collaboration, teamwork and problem-solving to achieve goals. Demonstrated skills in verbal communication and listening. Demonstrated skills in providing excellent service to customers. Current computer skills. Main desk and secretarial skills. Must be organized with attention to detail.

ENVIRONMENTAL / JOB CONDITIONS:

Exposure to Hazardous Chemicals or Substances and/or Infection: Risk of exposure to infectious disease during all patient contacts. Minimal risk to hazardous chemicals/substances and/or infection.

Exposure to Bloodborne Pathogens:Risk of exposure to Bloodborne pathogens during all patient contacts. Minimal risk for exposure to Bloodborne pathogens.

ACCOUNTABILITIES AND ESSENTIAL JOB FUNCTIONS:

Assists in orienting new staff members. Participates in peer evaluation. Acts as a preceptor. Collaborates with members of the health care profession, other citizens in promoting efforts to address the healthcare needs of the public.Actively participates in community organizations to provide a positive image of Harrison Medical Center. Types and sends letters: copies for Director, Team Leaders, OR Clinical Educator, etc. Types policies, procedures, and job descriptions; takes and transcribes minutes at meetings; distributes minutes and memos promptly. Types with no errors. Answers phones, takes messages; distributes mail; orders supplies as needed; arranges appointments for Director as appropriate. Updates policy and procedures and physicians privileges books promptly as new information is received through the Director. Completes payroll information and submits to payroll department in a timely manner. Enters personnel data in computer and updates as necessary. Maintains all employee attendance records up to date. Updates nursing licenses. Pulls reports and makes up statistical reports as requested from Director and others. Works on varied projects with Director (research, typing, assembling projects). Helps troubleshoot computer problems; knowledge in ESI and Novell system; retrieves statistical reports from ESI OR journal, etc. Holds inservices on computer skills. Works with Medical Affairs Secretary on updating surgeon for renewal of privileges. Researches information: helps with meetings by ordering audiovisual equipment, reserving rooms, arranging food, etc. Issues new radiology badges every three months for doctors and staff, deleting terminated employees and adding new ones. Works at main desk, SDS, and “old” desk as required. Practices confidentiality. Performs other duties as assigned by the Director. Volunteers for extra assignments. Displays loyalty to administration and to the hospital. Refrains from discussing hospital problems with, or in the presence of the patient, family, and customers. Discourages misinformation/rumors about the hospital in a public setting. Functions as an effective tiam member. Collaborates effectively with other team members. Supports, encourages and assists others. Seeks compromise, (win/win) resolutions to conflict. Role model for others. Defends and speaks up for others as is appropriate. Promotes teamwork and harmony. Recognizes importance each team member plays in providing and insuring service excellence. Explores and acts on ways to better service our customers. (Patients, families, physicians, co-workers, through committees or ideas for change. Demonstrates willingness and ability to rotate assignments as appropriate. Volunteers for more difficult tasks/assignments as documented/ observation and peers. Must have regular, reliable, predictable attendance in performance of essential job functions.

During an emergency, disaster, or catastrophic event, which places life or property in jeopardy, employee may be assigned to any disaster service activity that promotes the protection of public health and safety. Assignment might require serving at a location, at times and/or under conditions that significantly differ from employee's normal work assignments. As an employee of Harrison Medical Center, employee may be directed to perform a role other than their regular job, by a superior or by law.